MyFLFunds - Help Center

Reports

Create audit-ready, downloadable reports with in-line fee explanations.

    Selecting a Student

    Use the Viewing Report For dropdown menu at the top of the page to select the student whose information you want to review.

    The report displays information for one student at a time. Selecting a different student automatically loads that student’s report.

    Report Columns

    The report lists each qualifying planned future expenditure for the selected student.

  • Description – The description of the planned item or service. If no description is available, the item type or Step Up category may be displayed instead.
  • Provider/Vendor – The provider or vendor associated with the planned purchase.
  • Expected Date – The future purchase date entered for the planned expenditure.
  • Planned Amount – The total anticipated amount, including the item quantity, cost per item or service, and any recorded tax, shipping, or other additional charges.
  • Actions – Provides an Open Project button that takes you directly to the project containing the planned purchase.

    • The total shown at the bottom of the Planned Amount column represents the combined value of all planned future expenditures appearing on the report.

    Reviewing Planned Purchases

    Planned purchases are arranged by expected date, with the nearest upcoming purchase appearing first.

    Use the report to anticipate upcoming expenses, compare planned spending against available funds, and avoid committing the same funds to multiple purchases.

    Click Open Project beside an item to review or update the related project. Changes to the purchase date, amount, pre-authorization setting, or denial status will be reflected when the report is reloaded.

    What Is Included in the Report

    An item must belong to the selected student and meet the following requirements.

    Future Expenditures
  • The item must have a Purchase Date after today.
  • The item must not be tagged as a Pre-Authorization.
  • The item must not be recorded as Denied.

    • When the expected purchase date arrives, the item will no longer appear on the Budget Forecasting Tracker.

    Selecting a Student

    Use the Viewing Report For dropdown menu at the top of the page to select the student whose information you want to review.

    The report displays information for one student at a time. Selecting a different student automatically loads that student’s report.

    Selecting a Date Range

    By default, the report displays All Dates. After selecting a student, you may use the Date Range field to limit which entries appear on the report.

  • Select All Dates to review all qualifying entries for the student.
  • Select School Year to review entries from July 1 through June 30 of the current school year.
  • Select a custom beginning and ending date to review a specific period.

    • Click Apply after changing the date range. You must select both a beginning and ending date when using a custom date range.

    Funding and Interest

    The Funding and Interest section displays the funding and interest amounts recorded for the selected student, grouped by category.

  • Category – The Step Up funding or interest category assigned to the entry.
  • Funded – The total amount recorded within that category and date range.

    • The total shown at the bottom of the table represents the student’s combined funding and interest for the selected date range.

    Expenses

    The Expenses section groups the student’s expenses by Step Up category and separates the amounts according to their current status.

  • Category – The Step Up expense category assigned to the item.
    (For your convenience, the rows only show categories actually used in your reimbursements.)
  • Pending Pre-Authorization – Submitted pre-authorization requests that have not yet been approved or denied.
  • Pending Standard – Submitted standard expenses that have not yet been approved or denied.
  • Approved – Expenses recorded as approved.
  • Denied – Expenses recorded as denied and not approved.
  • Future Purchases – Planned standard purchases with a future purchase date that have not yet been submitted.

    • Totals for each status appear at the bottom of the table. A separate total beneath the first two columns shows the combined amount of all pending pre-authorizations and pending standard expenses.

    Summary Totals

    The Summary Totals section uses the report’s funding and expense totals to provide two additional balances.

    Remaining Standard Funds

    This amount is calculated as:

  • Funded minus Pending Standard and Approved expenses.

    • This amount should generally match the student’s Current Funds Available balance shown by Step Up.

    Safe to Spend Now

    This amount estimates how much remains available after accounting for expenses and purchases that may reduce the student’s balance.

  • The calculation subtracts pending pre-authorizations, pending standard expenses, approved expenses, and future purchases from the student’s funded amount.

    • Use this amount as a planning tool when considering additional purchases. It depends on the completeness and accuracy of the information entered in MyFLFunds.

    What Is Included in the Report

    An item must belong to the selected student, fall within the selected date range, and meet the applicable requirements below.

    Standard Expenses
  • The item must have a Purchase Date.
  • The item must be submitted, approved, denied, or recorded as a planned future purchase.
  • The item is included in the date range according to its Purchase Date.
    • Pre-Authorizations
  • The item must be tagged as a Pre-Authorization.
  • The item must have a Submitted Date.
  • The item is included in the date range according to its Submitted Date.

    • Items that do not contain the required dates or statuses will not appear on the report.

    Selecting a Student

    Use the Viewing Report For dropdown menu at the top of the page to select the student whose information you want to review.

    The report displays information for one student at a time. Selecting a different student automatically loads that student’s report.

    Selecting a Date Range

    By default, the report displays All Dates. After selecting a student, you may use the Date Range field to limit which entries appear on the report.

  • Select All Dates to review all qualifying entries for the student.
  • Select School Year to review entries from July 1 through June 30 of the current school year.
  • Select a custom beginning and ending date to review a specific period.

    • Click Apply after changing the date range. You must select both a beginning and ending date when using a custom date range.

    Report Columns

    The report lists each qualifying denied item for the selected student and date range.

  • Description – The description of the denied item. If no description is available, the item type or Step Up category may be displayed instead.
  • Provider/Vendor – The provider or vendor associated with the denied item.
  • Purchase Date – The purchase date for a standard expense or the submitted date for a pre-authorization. Pre-authorization dates are identified in the report.
  • Denial Date – The date the item was recorded as denied.
  • Denied Amount – The total denied amount, including the item quantity, cost per item or service, and any recorded tax, shipping, or other additional charges.
  • Actions – Provides an Open Project button that takes you directly to the project containing the denied item.

    • The total shown at the bottom of the Denied Amount column represents the combined value of all denied items appearing on the report.

    Reviewing Denied Items

    Use the report to review denied reimbursements and pre-authorizations for missing information, incorrect entries, or other issues that may need to be corrected before an appeal is prepared.

    Click Open Project beside an item to review or update the related project. After changes are saved, return to the Denial Audit Report to review the updated information.

    What Is Included in the Report

    An item must belong to the selected student, fall within the selected date range, and meet the applicable requirements below.

    All Items
  • The item must have a Submitted Date.
  • The item must be recorded as Denied.
    • Standard Expenses
  • The item must have a Purchase Date.
  • The item is included in the date range according to its Purchase Date.
    • Pre-Authorizations
  • The item must be tagged as a Pre-Authorization.
  • The item is included in the date range according to its Submitted Date.

    • Items that do not contain the required dates or statuses will not appear on the report.

    Selecting a Student

    Use the Viewing Report For dropdown menu at the top of the page to select the student whose information you want to review.

    The report displays information for one student at a time. Selecting a different student automatically loads that student’s report.

    Selecting a Date Range

    By default, the report displays All Dates. After selecting a student, you may use the Date Range field to limit which entries appear on the report.

  • Select All Dates to review all qualifying entries for the student.
  • Select School Year to review entries from July 1 through June 30 of the current school year.
  • Select a custom beginning and ending date to review a specific period.

    • Click Apply after changing the date range. You must select both a beginning and ending date when using a custom date range.

    Report Columns

    The report lists each qualifying direct-pay transaction for the selected student and date range.

  • Provider/Vendor – The provider or vendor that received the direct payment.
  • Purchase Date – The purchase date recorded for the direct-pay transaction.
  • Amount – The total amount of the transaction, including the item quantity, cost per item or service, and any recorded tax, shipping, or other additional charges.
  • Actions – Provides an Open Project button that takes you directly to the project containing the direct-pay transaction.

    • The total shown at the bottom of the Amount column represents the combined value of all direct-pay transactions appearing on the report.

    Reviewing Direct-Pay Transactions

    Use the report to review purchases that were paid directly to providers or vendors rather than reimbursed to you.

    Click Open Project beside a transaction to review or update the related project. After changes are saved, return to the Direct Pay Report to review the updated information.

    What Is Included in the Report

    An item must belong to the selected student, fall within the selected date range, and meet the following requirements.

    Direct-Pay Items
  • The item must be assigned to the Direct Pay category.
  • The item must have a Purchase Date.
  • The item is included in the date range according to its Purchase Date.

    • Items that are not categorized as Direct Pay or do not contain a Purchase Date will not appear on the report.

    Selecting a Student

    Use the Viewing Report For dropdown menu at the top of the page to select the student whose information you want to review.

    The report displays information for one student at a time. Selecting a different student automatically loads that student’s report.

    Selecting a Date Range

    By default, the report displays All Dates. After selecting a student, you may use the Date Range field to limit which entries appear on the report.

  • Select All Dates to review all qualifying entries for the student.
  • Select School Year to review entries from July 1 through June 30 of the current school year.
  • Select a custom beginning and ending date to review a specific period.

    • Click Apply after changing the date range. You must select both a beginning and ending date when using a custom date range.

    Report Columns

    The report lists each qualifying pending pre-authorization for the selected student and date range.

  • Description – The description of the requested item or service. If no description is available, the item type or Step Up category may be displayed instead.
  • Provider/Vendor – The provider or vendor associated with the pre-authorization request.
  • Submitted Date – The date the pre-authorization request was submitted. If no date has been entered, the report displays No Submitted Date Given.
  • Amount – The total requested amount, including the item quantity, cost per item or service, and any recorded tax, shipping, or other additional charges.
  • Actions – Provides an Open Project button that takes you directly to the project containing the pre-authorization request.

    • The total shown at the bottom of the Amount column represents the combined value of all pending pre-authorizations appearing on the report.

    Reviewing Pending Pre-Authorizations

    Use the report to identify pre-authorization requests that are still awaiting a decision and to review requests that may require additional information or follow-up.

    Click Open Project beside an item to review or update the related project. After an item is marked as approved or denied, it will no longer appear on the Pending Pre-Authorization Tracker.

    What Is Included in the Report

    An item must belong to the selected student and meet the following requirements.

    Pending Pre-Authorizations
  • The item must be tagged as a Pre-Authorization.
  • The item must not be recorded as Approved.
  • The item must not be recorded as Denied.
  • If the item has a Submitted Date, it is included in the date range according to that date.
  • Items without a Submitted Date remain visible regardless of the selected date range.

    • Once a pre-authorization is marked as approved or denied, it will be removed from this report.

    Selecting a Student

    Use the Viewing Report For dropdown menu at the top of the page to select the student whose information you want to review.

    The report displays information for one student at a time. Selecting a different student automatically loads that student’s report.

    Selecting a Date Range

    By default, the report displays All Dates. After selecting a student, you may use the Date Range field to limit which entries appear on the report.

  • Select All Dates to review all qualifying entries for the student.
  • Select School Year to review entries from July 1 through June 30 of the current school year.
  • Select a custom beginning and ending date to review a specific period.

    • Click Apply after changing the date range. You must select both a beginning and ending date when using a custom date range.

    Report Columns

    The report lists each qualifying item awaiting review for the selected student and date range.

  • Description – The description of the submitted item or service. If no description is available, the item type or Step Up category may be displayed instead.
  • Provider/Vendor – The provider or vendor associated with the submitted item.
  • Submitted Date – The date the item was submitted for review.
  • Days Since Submitted – The number of calendar days that have passed since the submitted date.
  • Amount – The total submitted amount, including the item quantity, cost per item or service, and any recorded tax, shipping, or other additional charges.
  • Actions – Provides an Open Project button that takes you directly to the project containing the submitted item.

    • The total shown at the bottom of the Amount column represents the combined value of all pending-review items appearing on the report.

    Reviewing Pending Items

    Items with the greatest number of days since submission appear first, making it easier to identify reimbursements that have been awaiting review the longest.

    Click Open Project beside an item to review or update the related project. After an item is marked as approved or denied, it will no longer appear on the Pending Review Report.

    What Is Included in the Report

    An item must belong to the selected student, fall within the selected date range, and meet the following requirements.

    Pending-Review Items
  • The item must have a Submitted Date.
  • The item must have a Purchase Date that is today or earlier.
  • The item must not be tagged as a Pre-Authorization.
  • The item must not be recorded as Approved.
  • The item must not be recorded as Denied.
  • The item is included in the date range according to its Submitted Date.

    • Items that do not contain the required dates or statuses will not appear on the report.

    Selecting a Student

    Use the Viewing Report For dropdown menu at the top of the page to select the student whose information you want to review.

    The report displays information for one student at a time. Selecting a different student automatically loads that student’s report.

    Selecting a Date Range

    By default, the report displays All Dates. After selecting a student, you may use the Date Range field to limit which entries appear on the report.

  • Select All Dates to review all qualifying entries for the student.
  • Select School Year to review entries from July 1 through June 30 of the current school year.
  • Select a custom beginning and ending date to review a specific period.

    • Click Apply after changing the date range. You must select both a beginning and ending date when using a custom date range.

    Report Columns

    The report groups qualifying expenses and planned purchases by provider or vendor for the selected student and date range.

  • Provider/Vendor – The provider or vendor associated with the items.
  • Pending Pre-Auth. – Submitted pre-authorization requests that have not yet been approved or denied.
  • Pending Standard – Submitted standard expenses that have not yet been approved or denied.
  • Approved – Expenses recorded as approved.
  • Total Submitted – The combined amount of submitted items that have not been recorded as denied.
  • Denied – Expenses recorded as denied.
  • Future Purchases – Planned standard purchases with a future purchase date that have not yet been submitted.

    • Totals for each column appear at the bottom of the table.

    Reviewing Provider Spending

    Use the report to compare how much has been submitted, approved, denied, or planned with each provider or vendor.

    The provider-level breakdown can also help you identify outstanding requests, review spending patterns, and account for planned purchases before committing additional funds.

    What Is Included in the Report

    An item must belong to the selected student, fall within the selected date range, and meet the applicable requirements below. Funding and interest entries are not included.

    Standard Expenses
  • The item must have a Purchase Date.
  • The item is included in the date range according to its Purchase Date.
    • Pre-Authorizations
  • The item must be tagged as a Pre-Authorization.
  • The item must have a Submitted Date.
  • The item is included in the date range according to its Submitted Date.

    • Items that do not contain the required dates or statuses will not appear on the report.

    Selecting a Student

    Use the Viewing Report For dropdown menu at the top of the page to select the student whose information you want to review.

    The report displays information for one student at a time. Selecting a different student automatically loads that student’s report.

    Report Columns

    The report lists each qualifying two-year-cycle item for the selected student.

  • Description – The description of the specialized item. If no description is available, the item type or Step Up category may be displayed instead.
  • Reimbursement ID – The reimbursement identification number recorded for the item. If no number has been entered, the report displays None Entered.
  • Purchase Date – The recorded date the item was purchased.
  • Eligible Replacement Date – The date two years after the recorded purchase date.
  • Days Remaining – The number of calendar days remaining before the item reaches its eligible replacement date. Items that have completed the two-year period are marked Eligible Now.
  • Actions – Provides an Open Project button that takes you directly to the project containing the two-year-cycle item.

    • Reviewing Replacement Dates

    Items are arranged according to the number of days remaining, making it easier to identify items that are already eligible or are approaching their eligible replacement dates.

    Click Open Project beside an item to review or update the related project. Changes to the purchase date or two-year-cycle setting will be reflected when the report is reloaded.

    How the Replacement Date Is Calculated

    The eligible replacement date is calculated by adding two years to the item’s recorded Purchase Date.

  • Before the eligible replacement date, the report displays the number of days remaining.
  • On or after the eligible replacement date, the report marks the item as Eligible Now.

    • What Is Included in the Report

    An item must belong to the selected student and meet the following requirements.

    Two-Year-Cycle Items
  • The item must be tagged as a Two-Year Cycle item.
  • The item must have a Purchase Date.

    • Items that are not identified as two-year-cycle items or do not contain a Purchase Date will not appear on the report.

    Selecting a Student

    Use the Viewing Report For dropdown menu at the top of the page to select the student whose information you want to review.

    The report displays information for one student at a time. Selecting a different student automatically loads that student’s report.

    Selecting a Date Range

    By default, the report displays All Dates. After selecting a student, you may use the Date Range field to limit which entries appear on the report.

  • Select All Dates to review all qualifying entries for the student.
  • Select School Year to review entries from July 1 through June 30 of the current school year.
  • Select a custom beginning and ending date to review a specific period.

    • Click Apply after changing the date range. You must select both a beginning and ending date when using a custom date range.

    Report Columns

    The report lists each qualifying approved but unpaid item for the selected student and date range.

  • Description – The description of the approved item or service. If no description is available, the item type or Step Up category may be displayed instead.
  • Provider/Vendor – The provider or vendor associated with the approved item.
  • Submitted Date – The date the item was submitted.
  • Approved Date – The date the item was recorded as approved.
  • Days Since Approved – The number of calendar days that have passed since the approved date.
  • Amount – The total approved amount, including the item quantity, cost per item or service, and any recorded tax, shipping, or other additional charges.
  • Actions – Provides an Open Project button that takes you directly to the project containing the unpaid item.

    • The total shown at the bottom of the Amount column represents the combined value of all unpaid approved items appearing on the report.

    Reviewing Unpaid Items

    Items that have remained unpaid for the greatest number of days appear first, making it easier to identify approved reimbursements or payments that may require follow-up.

    Click Open Project beside an item to review or update the related project. After an item is marked as paid, it will no longer appear on the Unpaid Items Tracker.

    What Is Included in the Report

    An item must belong to the selected student, fall within the selected date range, and meet the following requirements.

    Unpaid Items
  • The item must have an Approved Date.
  • The item must not be marked as Paid.
  • The item is included in the date range according to its Approved Date.

    • Items that have not been approved or have already been marked as paid will not appear on the report.